§ 10-132. Charitable organizations; authorized organizations; associational groups or organizations.

(a)

Licensure required. It shall be unlawful for a person to conduct a bingo game, unless the person is a licensed charitable organization, authorized organization, associational group or organization holding a current and effective Class A license, which license shall not be under suspension or permanently or conditionally revoked. No licensed charitable organization, authorized organization or associational group or organization shall allow the use of its name in any manner or for any reason whatsoever for the conduct of bingo by any other person.

(b)

Separate bank account. The entire proceeds derived from the conduct of bingo by a charitable organization, authorized organization or associational group or organization shall be deposited either at the conclusion of each day of play, or within 24 hours of play in a checking account in a bank located within the county which shall be maintained separate and apart from all other accounts of the charitable organization, authorized organization or associational group or organization. This separate account shall not be used for the deposit of funds received from any activity other than the conduct of bingo. Two principal officers of the charitable organization, authorized organization or associational group or organization shall be required to sign all checks, drafts and other instruments withdrawing or transferring funds from the checking account, without exception. The provisions of this subsection shall not preclude:

(1)

In the case of a charitable organization, the periodic transfer of the entire net proceeds derived from the conduct of bingo into a savings or other account established for the charitable, religious, educational, fraternal, patriotic, civic, community or benevolent endeavor for which the bingo games were played.

(2)

In the case of an authorized organization, or associational group or organization, the withdrawal of the entire net proceeds, or the necessary portion thereof, to be used on the next scheduled day of play as prizes.

(c)

Maintenance of records. A charitable organization, or authorized organization, or associational group or organization shall maintain adequate records according to generally accepted accounting practices and in a form prescribed by the county which records shall show:

(1)

Gross proceeds from any source related to the conduct of bingo, including a method of cash control with respect to admissions and other related activities.

(2)

Receipts records as required by section 10-129.

(3)

Actual expenses.

(4)

Entire or net proceeds.

(5)

The distribution or disposition of the entire or net proceeds.

These records shall be made available on demand for immediate inspection by the county or its authorized representative at reasonable times during normal business hours and whenever a bingo game is in progress, but the county or its authorized representative shall not interrupt an actual bingo game or interfere with the operation of the premises where bingo is played, unless necessary in order to make an inspection. All records shall be retained by the charitable organization, authorized organization or associational group or organization for a minimum of three years or for such longer period as may be required by the county.

(d)

Financial statement; other reports. Annually, or more frequently if the county requires each charitable organization, authorized organization and associational group or organization shall file with the county a financial statement, in the form prescribed by the county, containing the sources and the amount of the gross revenue derived by the charitable organization, authorized organization and associational group or organization from the conduct of bingo during the 12-month or other period for which the statement is being filed and stating the names of the distributees of the net revenues and the amounts received by each. This financial statement shall be certified as correct by a principal officer, one of the partners or one who controls the charitable organization, authorized organization or associational group or organization, but need not be audited; provided, that the foregoing language shall not prohibit an operation from filing an audited financial statement nor the county from requiring the filing of an audited financial statement whenever he determines that an audited financial statement is necessary to enable him to ascertain whether the charitable organization, authorized organization or associational group or organization is obeying this article and F.S. § 849.0931. The county may also require a charitable organization, authorized organization or associational group or organization to submit other reports, on a periodic basis or upon demand by the county, covering the activities connected with or related to the conduct of bingo, which reports shall be certified as prescribed for financial statements, but need not be audited; however, the county may require audited reports as in the case of financial statements.

(e)

Active membership of members and volunteers. The member, volunteers and any other person involved in or assisting with the conduct of any bingo game shall have been an active member of the licensed charitable organization, authorized organization or associational group or organization for a period of at least three months prior to his appointment or designation to conduct bingo, and proof of the length of membership shall be furnished by the licensed charitable organization, authorized organization, association group or organization upon demand by the county or his authorized representative.

(Ord. No. 95-25, § 22, 5-25-95)